Location: Troy, Michigan
Position Type: Full-Time | On-Site
Salary: $60,000 per year
Company: Confidential – Private Real Estate & Business Operations
About the Opportunity
We are seeking a highly motivated, organized, and forward-thinking Executive Assistant to support leadership within a privately held real estate and business organization.
This is not your typical administrative position.
We are looking for someone who enjoys being involved in multiple aspects of a business, embraces technology, thinks creatively, and takes ownership of projects from start to finish.
The ideal candidate has an entrepreneurial mindset, excellent communication skills, strong technical abilities, and the confidence to work independently in a fast-paced environment.
This position offers the opportunity to work closely with executive leadership while gaining exposure to commercial real estate, property operations, business development, and strategic projects.
Key Responsibilities
Executive & Administrative Support
- Manage executive calendars, meetings, scheduling, and correspondence.
- Prepare professional reports, presentations, spreadsheets, and business documents.
- Organize information, maintain records, and manage confidential communications.
- Coordinate with internal departments, vendors, tenants, and outside business partners.
- Track assignments, deadlines, and follow-ups to ensure projects move forward.
Business Operations & Project Coordination
- Assist leadership with daily business operations and special projects.
- Help develop and maintain processes that improve efficiency and accountability.
- Support commercial real estate activities, including leasing coordination, tenant communication, and document organization.
- Research new business opportunities, vendors, partnerships, and operational improvements.
- Monitor project progress, identify potential challenges, and recommend solutions.
Technology, AI & Digital Efficiency
- Demonstrate advanced proficiency in Microsoft Office, particularly Excel, Outlook, Word, and PowerPoint.
- Effectively use modern AI tools, including ChatGPT and similar platforms, to support research, communication, reporting, and productivity.
- Understand responsible AI use, including accuracy verification, confidentiality, and professional judgment.
- Identify opportunities to automate repetitive tasks and improve internal workflows.
- Quickly learn new software, digital platforms, and business management systems.
What We're Looking For
- Exceptional computer skills and confidence using modern business technology.
- Strong organizational skills with the ability to manage multiple priorities.
- Working knowledge of commercial real estate, leasing, property management, or related business operations.
- An entrepreneurial mindset with a natural ability to identify opportunities and solve problems.
- Excellent written and verbal communication skills.
- Strong attention to detail and the ability to produce polished, professional work.
- Self-motivated, resourceful, and comfortable taking initiative without constant direction.
- Professional judgment and discretion when handling confidential information.
- A positive, adaptable attitude and willingness to take on new challenges.
Preferred Qualifications
- Previous experience supporting executives, business owners, or senior leadership.
- Experience in commercial real estate, retail property management, leasing, or business operations.
- Advanced Excel and reporting capabilities.
- Familiarity with AI-assisted workflows, project management tools, and business automation.
- Experience supporting multiple projects or business units simultaneously.
Who Will Succeed in This Role?
We want someone who doesn't simply wait for instructions.
The right individual sees what needs to be done, asks thoughtful questions, brings forward ideas, and helps turn those ideas into action.
You should enjoy the challenge of building better systems, improving how a business operates, and working alongside leadership in an environment where priorities can change quickly.
If you're someone who thinks beyond the job description, embraces technology, and wants to make a meaningful impact on a growing organization, we'd like to hear from you.
How to Apply
Please submit your resume along with a brief introduction explaining your experience with business operations, technology, AI tools, or commercial real estate.
All applications will be handled confidentially.
Pay: From $60,000.00 per year
Benefits:
- Employee assistance program
- Paid time off
- Professional development assistance
Experience:
- Real estate administrative: 2 years (Required)
Ability to Commute:
- Troy, MI 48083 (Required)
Work Location: In person
